There are only two requirements for collaboration in Word 2016: You must be logged into your Microsoft or Office 365 account, and the document must be stored in OneDrive, OneDrive for Business or SharePoint Online. The biggest feature launched with Word 2016 is live collaboration that lets people work on documents together from anywhere in the world with an internet connection, a feature that Google Docs has long had. Select “Add a Place” to add a new cloud storage service for Word. You'll be able to see at a glance which is which. This is quite helpful if you use a cloud service with more than one account, such as if you have one OneDrive account for personal use and another one for business. Each location now displays its associated email address underneath it. There’s a useful change in what Microsoft calls the backstage area that appears when you click File on the Ribbon: If you click Open or Save As from the menu on the left, you can see the cloud-based services you've connected to your Office account, such as SharePoint and OneDrive. Just above the Office Theme menu is an Office Background drop-down menu - here you can choose to display a pattern such as a circuit board or circles and stripes in the title bar. To make the title bar blue again, choose the Colorful option from the drop-down list. In the "Personalize your copy of Microsoft Office" section, click the down arrow next to Office Theme and select Dark Gray or White (or Black) from the drop-down menu. (In Word 2019, there’s also a black option.) To do it, select File > Options > General.
To get to them, click the Ribbon display options icon at the top right of the screen, just to the left of the icons for minimizing and maximizing Word.
You’ve got other options for displaying the Ribbon as well. (Note that the Ribbon tabs - File, Home, Insert and so on - stay visible.) IDG To make the commands appear again, press Ctrl-F1. Just as in earlier versions of Word, to make the commands underneath the tabs on the Ribbon go away, press Ctrl-F1. Also see the nifty new Tell Me feature described below.
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To find out which commands live on which tabs on the Ribbon, download our Word 20 Ribbon quick reference. The Ribbon in Word 2016 hasn’t changed much from Word 2013. There are other minor changes as well - for instance, the old Page Layout tab is now called just Layout - but the Ribbon still works in the same way and you'll find most of the commands in the same locations as in Word 2013.
The 20 Ribbon is smaller than in Word 2013, the title bar is now solid blue rather than the previous white, and the menu text (File, Home, Insert and so on) is now a mix of upper- and lowercase rather than all caps. Just as in Word 2013, the Ribbon in Word 20 is flatter-looking, cleaner and less cluttered than the one in Word 20. But if you need a refresher, see our Word 2010 cheat sheet. The Ribbon has been included in Office suite applications since Office 2007, so you’re probably familiar with how it works. The Ribbon interface in Word 20 hasn’t changed much compared to earlier versions. Share this story: IT pros, we hope you’ll pass this guide on to your users to help them learn to get the most from Word 20. Near the end is a section for Word 2019 only. Most of the tips in this article apply to both Word 2016 and Word 2019 for Windows. If you or your organization has an Office 365 subscription, see our separate Word for Office 365 cheat sheet for coverage of all the latest features.
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In Office 365, Word has all those features, plus several more. This cheat sheet gets you up to speed on the features that were introduced in Word 2016 and Word 2019, the perpetual-license versions of Word included with Office 2016 and Office 2019, respectively.
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